SKILLS & TRICKS
Migrating to a new version of SharePoint is like moving to a new home.
Before you make that move, there are critical issues to consider. Will the furniture, appliances, and decorative pieces from your previous home fit and work in your new home? What about the custom furniture in your current home that you may not be able to move? For example, it is difficult to move built- in closets that you had a contractor build for you. On a similar note, when was the last time you looked through all your drawers and found just how much useless junk you’ve got hiding in there?
Similarly, a SharePoint migration requires careful planning to identify the critical issues and mitigate the risks of the migration. Whether you’re moving your environment to SharePoint 2013, SharePoint 2016, or SharePoint Online (SPO), it is essential to understand the limits of your new environment, and whether all your content meets these limits. It is also important to consider whether content that is outdated, no longer in use, or forgotten, is worth moving.
It is also important to understand that SharePoint customizations such as custom web parts, custom features and solutions, and custom Master Pages and Page Layouts, do not work in newer versions of SharePoint. Some custom work will be required to move those customizations, especially when the destination is an SPO server, which supports SharePoint Apps and sandboxed solutions.
Which is why an analysis of your current environment and careful migration planning can save you time and money, and aid in the optimization of your new SharePoint environment.
Custom Master Pages and Layout
Custom Master Pages, and their associated page layouts, cannot simply be migrated over from SharePoint 2007 or 2010 to SharePoint 2013. While the formatting of Master Pages is similar between these versions, it is not the same, and Master Pages written for one version do not work in any of the other versions.
It is vital to know how many custom master pages you have and what they are, before migration, so that you know which of these you either have to discard, or rebuild to work with Office 365. Once these pages have been rebuilt, you can easily migrate the content directly from the old version of the page to the new version using both the OOTB Upgrade and 3rd party migration tools.
Its best to work with SharePoint UI implementation experts to implement new versions of Master Pages and Page Layouts, and not assigning this task to SharePoint developers, who specialize in a completely different skill set (Visual Studio development vs. HTML and XML) and tool sets (Visual Studio and SharePoint Designer respectively).
In addition, i would recommend working with graphic designers to create the look and feel of the Master Pages (usually using Adobe Photoshop® or similar tools), and have the content generated by those tools given to the SharePoint UI implementation experts. Most SharePoint UI experts are not graphic designers, and won’t necessarily create good designs even if they know how to implement designs created by others. Similarly, most graphic designers know how to design beautiful web pages, but are not familiar with UI implementation in SharePoint.
In the past, solution delivery was oriented around the waterfall model. Development and delivery of applications was typically divided into many separate steps, such as gathering requirements, writing code, packaging, performing tests, installing the software, etc. Each step was typically owned by one team, which was responsible for only that part of the process, ignoring others.
In other words, developers were focusing only on code development, a process that could last months or even years, leaving solution delivery to the operations teams. New solutions and changes were implemented as one-off revolutions, which required heavy planning and change management processes. This approach had many drawbacks. It didn’t scale well, nor was it immune to quickly changing requirements. It didn’t promote cooperation in solution delivery but promoted competition and blaming others. Any mistake made at the beginning of analysis was stuck with a project until its conclusion, and in most cases entire solutions were
becoming obsolete even before they started yielding any benefits.
The DevOps methodology addresses organizational issues related to the software production process. Since it comes directly from the agile movement, it promotes incremental, iterative solution delivery. DevOps is not about a dedicated team nor is it governed by a well-defned set of rules or tools.
It is a mindset that changes the way of thinking about software delivery and encourages cooperation throughout the whole production process.
Last night was a long one and i was up and about till 2 AM in the morning looking at my laptop screen with amazement and some skeptical approach to the new features been presented at SharePoint Conference 2018 at Las Vegas.
Video of the Keynote
So here is my post on what was shared and whats coming in future when it comes to Digital Workplace through Microsoft SharePoint and Office 365.
Its been one year since Microsoft Teams was launched and it has been a tremendous success for Microsoft as SLACK is loosing its grip in the market. With O365 and other third party integrations within Teams, its much easier to have a shared chat based workplace without the need to use different systems.
I have previously written about How to Get Started, Concept and Usage Scenario and Microsoft Teams Implementation Checklist. Its time to revisit Microsoft Teams and go through some of the fundamental features and capabilities it offers. I am going to highlight each and everyone of those in as much detail as possible so that when you start using Microsoft Teams - you already know your way to get around.
We will be going through the following:
For the past few weeks a lot has been spoken, written and talked about is GDPR Compliance. I have always retained the view that Europeans are much more intelligent when it comes to compliance and regulatory of Personal Data then Americans. I am not going to use the word privacy because its been the most mocked around word in some quarters and of course in USA we all know how well its protected and implemented. :D
I'll start with first highlighting some key aspects of GDPR - like
What is GDPR
Its not something new and before GDPR we had Data Protection Act so if you had it implemented then you will go through less pain since a lot of elements are partially covered by it. The whole idea and concept is to know how the data is collected, where the data resides, stored, processed, deleted, who can access it and how its used for EU citizens. This means that organizations will be required to show the data flow or lifecycle to minimize any risk of personal data being leaked and all required steps are in place under GDPR.
In short, GDPR is to have common sense data security ideas, especially from the Privacy by Design school of thought: minimize collection of personal data, delete personal data that’s no longer necessary, restrict access, and secure data through its entire lifecycle and also by adding requirements for documenting IT procedures, performing risk assessments under certain conditions, notifying the consumer and authorities when there is a breach, as well as strengthening rules for data minimization.
Some of us have already worked with PowerShell and love it, while others seem to be confused and wonder how can one remember so many commands to get things done. Maybe its time we break it down for the guys who find it difficult to work with and show them how powerful it is when dealing with every day tasks related to SharePoint - for both Admins and Developers.
What is PowerShell
Its a scripting language and very similar to batch jobs which are simply plain-text files that execute through a console application to achieve automation tasks on a machine.
I have heard a few people referring to it as a tool or framework and i disagree with this approach. Lets just keep PowerShell a simple plain human-readable language.
What does it Contain, where do we write it and how do we run it
It contains logic loops, variable, methods and other entities from the programming world.
The scripts can be written using any text editor and i usually write my PowerShell scripts using Notepad++ and then save it as a plain-text file having a .ps1 extension. To run the scripts you can initiate PowerShell console session and its basically the command-line console with blue as background color and text in white. You can always change the background color to suit your needs.
The following line will print a line of red text on a yellow background:
Write-Host "See how cool this is?" -Backgroundcolor
orange -Foregroundcolor black
The console keeps the various variable declarations in memory for the entire duration of the PowerShell session. The image below shows you a fairly simple PowerShell session in which variables have been declared and are remembered throughout the execution of the various commands. It starts by declaring two variables, variableA and variableB, whose values will later be reused to perform mathematical operations. The script continues by changing the value of one of the two variables already declared and rerunning the same addition operation to get a different result based on the new value entered.
As usual I am late, I think I am getting used to it with updates and news flowing in from all directions – it’s hard to keep a track of stuff and post about it. Just came back after a week of learning from Sitecore Symposium in Las Vegas and thought about writing something on it, opened the To Do App and found that I need to first finish this piece before I jump on Sitecore.
Microsoft Ignite happened last month with a lot of WOW factor and I can also see some IT Pros even questioning the Wow now, particularly the guys still using SharePoint on Premise. It’s common to have two sides, the first is always about how cool it is and this will be a game changer but sadly the second is more of complains and the learning curve about how to get it right under the current circumstances. (It’s a pain to adjust business processes with updates if not properly planned and thought)
Let’s jump in to what was shared with us during the SharePoint Ignite 2017 sessions and try to constructively look at each one of them.
In the last few post we completed the planning , concept and usage scenario of Microsoft Teams. Now its time to create a implementation checklist and its pretty straight forward. At the end of the post you will find the link to the excel file which contains all the required checklist items :)
Microsoft Teams and O 365 Licensing
Microsoft Teams license is enabled for all users assigned with the eligible Office 365 subscriptions and there are no differences between the different Office 365 subscriptions, the availability of the compliance capabilities does rely on the correct subscription level.
Microsoft Teams is now available for O 365 Users and a lot is being talked about, from Slack comparison to its features and how / when to use it. I was under the dilemma like most users on how to get started with it and when to use it? If all of what is said, is available in Teams then why do we have Yammer, Outlook, Delve, SharePoint Intranet, OneDrive, etc.
I have broken down this post in to two and here is the first part which actually lets you do the planning. After doing a bit of research and playing around with it, i was able to come up with the following:
- O 365 Package
- Exchange & SharePoint Hybrid or Online
The two above will help you in starting the conversation on Teams in the right direction.
Questions you should ask your customers or internally in the organization to layout the path for using Microsoft Teams.
We often face the challenge of convincing customers that O 365 is the right choice for Digital Workplace and it addresses nearly every aspect with builtin functionality.
In the developed countries its much easier but if you are some where in the APAC region and particularly in South East Asia you will get a list of objections and if your Sales is not up to the game they might give up on the deal.
Below is a simple list which i am sharing and you can add more stuff in to it for Microsoft Teams, Planner, Delve, etc